Payroll & Administrative Assistant

About Us

Sweat and Tonic (S&T) is Toronto's most innovative and exciting boutique fitness and wellness hub, offering the widest collection of expertly programmed Yoga, Pilates, HIIT, and Ride group fitness classes in Canada. We create a curated, immersive fitness experience for sweat enthusiasts to challenge their minds and bodies within a community that grows, succeeds, and celebrates together. With premium spa facilities, high-tech biohacking amenities, café, and bar offerings, members can recharge, recover, and reignite. Tonic House, the multi-functional lounge, workspace, and event venue, inspires collaboration and innovation. Since opening in 2019, we've innovated and expanded our state-of-the art classes across multiple channels: In-studio, Sweat in the Park, Sweat Live, Sweat on Demand, and Sweat on the Roof – a one-of-a-kind, outdoor rooftop fitness studio in the heart of downtown Toronto. In 2023, we opened our first international sister location, Silver Springs, a boutique yoga and Pilates oasis in the heart of Los Angeles, and a new 25,000 sq.ft. immersive fitness & wellness hub in Toronto at The Well. This is a unique, once-in-a-lifetime opportunity to become a part of a passionate, dynamic team that is here to disrupt the fitness industry.

About the Role

We are seeking a detailed-oriented and organized Payroll & Administrative Assistant to join our team on a full-time basis. Reporting to the Finance Manager, your primary job responsibilities will include: 

• Payroll: 
• Execute end-to-end payroll processes, including collecting and verifying timesheets with department leads, calculating wages and consulting with department leads about any payroll discrepancies
• Submit payroll entries in a timely manner using ADP TeamPay 
• Manage and maintain ADP TeamPay, including timely onboard and offboarding employees
• Stay up to date with federal, provincial and local payroll regulations, ensuring compliance with tax laws and other statutory requirements
• Maintain accurate and up to date employee payroll records, including start date, probationary periods, termination dates, requesting ROE’s, etc. 
• Assist in administering employee benefits related to payroll such as monitoring eligibility for health insurance, calculating premiums, etc. 
• Ensure confidentiality and security of payroll information, adhering to data protection regulations 
• Administrative Duties:
• Prepare weekly operational dashboard reports to management team 
• Maintain ongoing employee records and ensure all documentation is current and accurately filed
• Maintain filing systems and ensure all documentation is accurate and accessible
• Ad Hoc Duties:
• Assist all departments on ad-hoc projects and data analyses, as required

About You

• Education:
• Post-secondary education in Business Administration, Human Resources or related field 
• Experience: 
• Previous experience in payroll processing and administration
• Previous experience with ADP TeamPay an asset 
• Experience with Microsoft Suite (Excel, Word, etc.)
• Skills:
• Excellent organizational and time management skills 
• Strong attention to detail and accuracy 
• Ability to handle sensitive and confidential information with discretion 
• Effective communication skills, both written and verbal 
• Self-motivated, team-oriented, strong communication skills and personally interested in health and fitness

Position Details

• In-person position, switching locations between 225 Yonge St. and 486 Front St.
• Full-time position at 40 hours per week

Compensation and Perks

• Base salary starting at $55,000 per annum, based on qualifications and experience
• Unlimited S&T membership for you and a loved one
• 40% off at Sweat and Tonic shop
• 20% off at Tonic Bar
• Access to discounts at up to 5,000 retailers across Canada
• Employee Assistance Program
• Top-up parental leave

Inclusion and Equal Opportunity Employment

We are an equal opportunity employer. In addition, we are committed to providing accommodations for applicants upon request at any stage of the recruitment process in accordance with all legislative requirements throughout Canada. Please let us know if you require accommodation due to a disability during any aspect of the recruitment process and we will work with you to address your needs.