Accounting and Administrative Assistant

About Sweat and Tonic:

Sweat, recover, connect: Sweat and Tonic (S&T) brings the best of boutique fitness and wellness under one roof. S&T is Toronto's leading fitness and wellness hub, offering the widest collection of group fitness classes in Canada. From complimentary full-service amenities and an unparalleled range of yoga, Pilates, HIIT, indoor cycling, HYROX, and Lagree Megaformer classes powered by top-of-the-line fitness equipment, custom-programmed lighting, immersive projection screens and state-of-the-art sound systems, to premium spa, recovery and high-tech biohacking amenities - every aspect of S&T has been designed to deliver a best-in-class experience with a hospitality approach. With premium spa facilities, café, and bar offerings, members can recharge, recover, and reignite. Tonic House, the multi-functional lounge, workspace and event venue, inspires collaboration and innovation.

Since opening in 2019, S&T has innovated and expanded state-of-the art classes across multiple channels: In-studio, Sweat in the Park, Sweat Live, Sweat on Demand, and Sweat on the Roof – a one-of-a-kind, outdoor rooftop fitness studio in the heart of downtown Toronto. In spring 2023, S&T opened its first international sister location, Silver Springs, a boutique yoga and Pilates oasis in the heart of Los Angeles, and opened its second location in Toronto at The Well in December 2023. S&T expanded the brand in June 2025 with a new concept studio, Reformd - the world’s largest-capacity Lagree studio, and will be bringing a fourth location in Toronto’s prestigious Yorkville neighbourhood in 2026. S&T was the recipient of the 2023 Mariana Tek Lasting Community Award, 2023 ClassPass Best Studio Award, and the Mariana Tek Best of Boutique Fitness Awards for 2024 and 2025, recognizing the highest studio attendance and commitment to innovation and excellence.

About the Role

We are seeking a detail-oriented and organized Accounting & Administrative Assistant to join our finance team on a full-time basis. This role is the backbone of our day-to-day expense management and finance administration, keeping invoices, payments and records accurate, on time and audit-ready. Reporting to the Finance Director, your primary responsibilities will include:

Expense Management & Accounts Payable

• Receive, record, and code all invoices for S&T and Silver Springs, ensuring accurate system entry for a smooth month-end close
• Process outgoing payments, including EFTs, wires, cheques, and e-transfers, in line with approval policies
• Monitor and maintain Float transactions for Sweat & Tonic and Silver Springs, including allocation breakdowns, category tracking, monthly exports, and duplicate checks
• Track operating expenses across Sweat & Tonic and Silver Springs and flag cost trends or anomalies to the finance team
• Support construction expense tracking with the Construction team, including entering and maintaining invoices in Procore
• Conduct bank and account reconciliations to ensure financial records are complete and accurate
• Assist with the preparation of monthly HST filings
• Assist with budget vs. actuals reporting

Administrative & Operational Support

• Manage the accounting mailbox daily, prioritizing and actioning all incoming correspondence
• Coordinate administrative steps for new employee life cycles procedures
• Maintain employee records and ensure all documentation is current and accurately filed
• Maintain organized financial filing systems and records to support compliance and audit readiness
• Assist with weekly operational dashboard reports for the management team
• Assist all departments with ad hoc projects and data analyses as required

Qualifications

• Post-secondary education in Accounting, Business Administration, or a related field
• 1 to 2 years of experience in accounts payable, bookkeeping, or finance administration
• Working knowledge of AP, reconciliations, and month-end processes
• Proficiency in Microsoft Excel (pivot tables, VLOOKUPs) and the Microsoft Suite
• Experience with QuickBooks, NetSuite, Float, or Procore is an asset
• Excellent organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail and accuracy
• Ability to handle sensitive and confidential information with discretion
• Self-motivated and team-oriented, with strong written and verbal communication skills and a personal interest in health and fitness

Position Details

• In-person position, alternating between Sweat and Tonic locations
• Full-time position at 40 hours per week

Compensation & benefits:

• $55,000 - $65,000 base salary dependent on experience
• Annual bonus plan
• Comprehensive health benefits
• Unlimited S&T membership for you and a loved one
• Exclusive team member access and discounts across S&T services
• Access to discounts at up to 5,000 retailers across Canada
• Employee Assistance Program
• Top-up parental leave
• Up to $2,500 tuition reimbursement annually

Inclusion and equal opportunity employment:

We are an equal opportunity employer. In addition, we are committed to providing accommodations for applicants upon request at any stage of the recruitment process in accordance with all legislative requirements throughout Canada. Please let us know if you require an accommodation due to a disability during any aspect of the recruitment process and we will work with you to address your needs.